Management
Full-time
Executive Secretary (Office-based)
Workplace
Head Office, Ayutthaya
Openings
1 positions
Salary
Negotiable
Applications close
Job description
- Carry out tasks assigned by executives and follow them through to completion
- Gather, research and summarize information to support executive decisions
- Prepare reports, spreadsheets, dashboards and presentations
- Coordinate with all departments, such as sales, marketing, accounting, purchasing, HR and administration, as directed by executives
- Communicate executive policies and instructions to each department and follow up
- Collect feedback and issues from each department and summarize them for executives
- Occasionally plan or design workflows and forms within a given scope
- Help gather online marketing and sales data and market trends
- Communicate with international customers in English by email, phone and chat
- Host international customers visiting the company
- Translate and prepare English documents such as quotations and letters
- Follow up on international customers' orders and payments
- Help purchasing coordinate with overseas suppliers and forwarders
- Manage executives' appointments and meetings in Google Calendar
- Prepare meetings and take and circulate minutes
- Draft letters, internal memos and announcements in Thai and English
- Handle calls and emails and screen matters before they reach executives
- Check and track documents awaiting signature or approval
- Welcome guests visiting executives
- Keep documents and contracts systematically filed
- Handle executives' personal tasks such as appointments, payments, and restaurant or travel bookings
- Liaise with government agencies and travel off-site occasionally
Qualifications
- Age 25–35
- Bachelor's degree in any field (business administration, management or languages preferred)
- 3+ years' experience as an executive secretary, administrator or cross-department coordinator
- Able to compile and summarize data in dashboards and MS Office
- Good English in speaking, listening, reading and writing (TOEIC score preferred)
- Able to drive with a driving license (own car preferred)
- Proficient in Excel, PowerPoint and Google Workspace
- Canva skills preferred
- Experience coordinating with overseas partners or forwarders preferred
- Strong cross-team coordination and confident follow-up
- Systematic thinker
- Professional appearance and courteous with guests
- Friendly
- Discreet with confidential information
- Detail-oriented and highly responsible
Benefits
- Social security
- Public holidays and annual leave
- Uniforms
- Benefits under labor law
- On-site dormitory (separate for men and women)
- Work phone
- Monthly Starbucks Card
Questions about this position? Call 092-894-1649
